Documents come in many formats and managing them all can be challenging.
Centralising your information into a single cohesive source can often be an arduous and time-consuming task. We have a suite of Document Management solutions for every situation that involves storing, scanning, filing, retrieving or collaborating your documents.
Our Print Management systems allow us to create your print on-demand – just when you need it! There’s no need to store boxes and boxes of print that might be going out of date. We can look after your artwork and collateral and you can ‘call off’ quantities when you need them.
Electronic Document Management
Our electronic document management systems store a scanned copy of your document, indexed for instant retrieval. We can also create search functions in the Document Management System where you simply enter the information you require in a ‘search box’; the document management system retrieves it in an instant.
Put simply; our electronic document management systems can integrate virtually every document from hard copies to electronically produced documents and images.
Our approach to Document Management:
After a careful analysis of your individual needs, Hobs will design and implement a bespoke document control and project management system, enabling you to communicate more efficiently and process information swiftly.
The advantages of Document Management systems:
- Reduced operational costs and administration time
- Easy, instant access to information
- Increased productivity
- Efficient workflow and distribution of information
- Minimise risk – damaged, lost, out of date documents
- Complies with governments regulation on legal admissibility
For complex, multi-author documents, Hobs are able to provide Document Control expertise, from supplying staff to training and setting up procedures through to conducting document control audits, we are a true hands-on specialist. On either a permanent or a temporary basis, we can provide qualified resource that will ensure compliance with file version control, file distribution and correct format. All of our teams are highly experienced in usage of Project Collaboration Systems, such as:
- 4 Projects
- Business Collaborator
Need more information on Document Management?:
We have provided document control assistance on many projects, including Wembley Stadium and Peterborough Hospitals and will always be available for support in this area, even in times of immediate and short-term bases.
For more information or to arrange a consultation with one of our advisors please contact your nearest Hobs Reprographics.